COUNCIL AGENDA

Wednesday, April 22, 2026 at 6:00 P.m. - 9:00 P.m.

Moosehead Room at the Garcelon Civic Center

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A.

CALL TO ORDER

B.

FIRST NATION RECOGNITION

Before we begin, I would like to respectfully acknowledge that we are gathered today on the ancestral, unceded territory of the Peskotomuhkati people.

C.

APPROVAL OF THE AGENDA

• Proposed Resolution:

  That the Agenda for the Regular Council Meeting of APRIL 22, 2026, be approved.

D.

DISCLOSURE OF CONFLICT OF INTEREST

E.

MOTION TO CLOSE THE MEETING TO THE PUBLIC

• Proposed Resolution:

  THAT pursuant to section 68(1) of the Local Governance Act, Council move to a closed session for the purpose of discussing:

1.

Financial Matter

2.

Labour Matter

3.

Third Party Confidentiality

F.

RETURN TO OPEN SESSION

G.

ADOPTION OF MINUTES

1.

Regular Council Meeting

• Proposed Resolution:

  That the Minutes of the Regular Council Meeting held on MARCH 25, 2026, be approved as presented.

H.

PUBLIC DELEGATIONS

1.

Airport Master Plan

Presentation by Ben Crooks, Senior Planner, HM Aero Aviation Consulting

I.

PUBLIC COMMENT PERIOD

J.

BYLAWS

1.

Bylaw No. D-2 - DEVELOPMENT INCENTIVES BYLAW - Second Reading

• Proposed Resolution:

  That BYLAW NO. D-2, A Bylaw Respecting Development Incentives for the Municipal District of St. Stephen, be given SECOND reading by title.

2.

Bylaw No. D-2 - DEVELOPMENT INCENTIVES BYLAW - Third Reading

• Proposed Resolution:

  That BYLAW NO. D-2, A Bylaw Respecting Development Incentives for the Municipal District of St. Stephen, be given THIRD and FINAL reading by title.

K.

NEW BUSINESS

1.

Requests for Decisions

a.

ADDITIONAL FUNDING REQUEST from The Chocolate Museum

• Proposed Resolution:

  That Council approve the additional funding request for The Chocolate Museum in the amount of $2,000 as an additional grant under the Council Grant Program.

b.

AIRPORT MAY DAY EVENT REQUESTS

a.

MUNICIPALITY approval to perform low-altitude flyovers

• Proposed Resolution:

  That Council approve the Mayor signing a letter of support for a flyby by Canadian Armed Forces aircraft as low as 500 feet, for the planned May Day Event being held at Giddens Memorial Airport (CCS3) for transit, practice, and shows on May 30, 2026 (Rain Date: May 31, 2026).

b.

PARTICIPATION of St. Stephen Fire Department in May Day Event

c.

AGE-FRIENDLY COMMUNITY COMMITTEE - TERMS OF REFERENCE

• Proposed Resolution:

  That Council approve the Age-Friendly Community Committee Terms of Reference as presented.

d.

DOWNTOWN FACADE PROGRAM AMENDMENTS

• Proposed Resolution:

  That Council approve the amended guidelines for the Downtown Facade Improvement Program as presented.

e.

REQUEST FOR RE-CONSIDERATION

Downtown Facade Program Application

• Proposed Resolution:

  That Council amends its previous approval of Top Shelf Cabinets Downtown Facade Improvement grant application by amending the eligible funding amount to a maximum of $7,500.

f.

STREET IMPROVEMENTS PROGRAM TENDER AWARD

• Proposed Resolution:

  That Council approve the award of contract for the Street Improvement Program 2026 to NRB Construction Company Ltd., the lowest tenderer, in the amount of $4,579,309.20 HST included.

g.

TENDER FOR 2 - 2026 3/4 TON 4X4 HD TRUCKS

• Proposed Resolution:

  That Council approves the purchase of Two (2) 2026 1-ton HD 4X4 heavy duty regular cab, long wheel-base, plow compatible trucks from Charlotte County Chevrolet Buick GMC Ltd. for the tendered price of $191,724.90 plus HST.

h.

TENDER FOR 1 - 1/4 TON 4WD ACCESS TRUCK

i.

AWARD OF CONTRACT - Project Management

j.

PAYROLL SCHEDULE ADJUSTMENT

k.

LEASE OPTION RENEWAL - 5 King Street

L.

COUNCIL REPORTS

• Proposed Resolution:

  That the Council Reports be acknowledged and received.

1.

Mayor MacEachern

The Municipal District of St. Stephen proclaims April 24 as Human Values Day and will illuminate the Garcelon Civic Center in red in recognition of this day.

a.

Human Values Day - Proclamation

2.

Deputy Mayor Wheaton

3.

Councillor Wright

4.

Councillor Greenlaw

5.

Councillor Hyslop

6.

Councillor Cornish

7.

Councillor Harding

Approved Minutes from Community Well-Being Task Force Meeting on March 9, 2026.

M.

End of Term Presentations

N.

ADJOURNMENT

• Proposed Resolution:

  THAT the meeting be adjourned at ____ p.m.