Municipal District of St. Stephen Council
AGENDA

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Moosehead Room at the Garcelon Civic Center

A.
CALL TO ORDER

  

B.
FIRST NATION RECOGNITION

  

Before we begin, I would like to respectfully acknowledge that we are gathered today on the ancestral, unceded territory of the Peskotomuhkati people.

C.
APPROVAL OF THE AGENDA

  
  • Proposed Resolution:

    That the Agenda for the Regular Council Meeting of APRIL 30, 2025, be approved.

D.
DISCLOSURE OF CONFLICT OF INTEREST

  

E.
ADOPTION OF MINUTES

  

1.
Special Council Meetings

This item has attachments.  
  • Proposed Resolution:

    That the Minutes of the Special Council Meetings held on APRIL 3, 2025, and APRIL 15, 2025, be approved as presented.

2.
Regular Council Meeting

This item has attachments.  
  • Proposed Resolution:

    That the Minutes of the Regular Council Meeting held on MARCH 26, 2025, be approved as presented.

F.
REPORT OF THE CHIEF ADMINISTRATIVE OFFICER

This item has attachments.  
  • Proposed Resolution:

    That the Report of the Chief Administrative Officer be acknowledged and received.

G.
PUBLIC COMMENT PERIOD

  

H.
REPORTS

  
  • Proposed Resolution:

    That the Departmental Information Reports be acknowledged and received.

I.
BYLAWS

  

1.
Municipal Plan By-law

This item has attachments.  
  • Proposed Resolution:

    That the revised draft of By-Law No. M-4, being the Municipal District of St. Stephen Municipal Plan By-law, be given first reading by title, and that the revised draft of the by-law be forwarded to the Planning Review and Adjustment Committee (PRAC) seeking their written views.

    Further, that the date for the public hearing of objections be set for May 21, 2025, in accordance with the Community Planning Act.

J.
NEW BUSINESS

  

1.
Requests for Decisions

  

a.
Non-Union, Full-Time Employee Vacation Policy

This item has attachments.  
  • Proposed Resolution:

    That Council approves the Non-Union, Full-Time Employee Vacation Policy as presented.

b.
Reserves Management Policy

This item has attachments.  
  • Proposed Resolution:

    That Council approves the Reserves Management Policy as presented.

c.
Amend Name of Crown Reserve Road

This item has attachments.  
  • Proposed Resolution:

    That Council approves Potters Lake Road as the new name for a crown reserve road, previously named Durette Drive, located in Barter Settlement, off Barter Settlement Road, and hereby rescinds the name Durette Drive previously approved by resolution number 159/24 on October 30, 2024.

d.
Oak Bay Hall Kitchen Equipment

This item has attachments.  
  • Proposed Resolution:

    That Council authorizes the kitchen stoves at Oak Bay Hall be deemed surplus.

K.
COUNCIL REPORTS

  
  • Proposed Resolution:

    That the Council Reports be acknowledged and received.

L.
MOTION TO CLOSE THE MEETING TO THE PUBLIC

  
  • Proposed Resolution:

    THAT pursuant to section 68(1) of the Local Governance Act, Council move to a closed session for the purpose of discussing:

1.
Potential Litigation Matter

 

2.
Negotiation of an Agreement

 

3.
Negotiation of an Agreement

 

4.
Negotiation of an Agreement

 

5.
Personnel Matter

 

6.
Personnel Matter

 

M.
ADJOURNMENT

  
  • Proposed Resolution:

    THAT the meeting be adjourned at ____ p.m.

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